How super successful, super busy entrepreneurs get more done in one week … than most people get done in a whole year! (Part 2 of 3)
Wanted to pick up from last week and continue discussing our list of12 top productivity tips worth trying out from some very notable high achievers, captains of industry, and super-successes.
We were only able to cover 2 last week, so let’s see how far we can make it this week …
3. Set a strict time limit on meetings. Gary E. McCullough, a former U.S. army captain and now CEO of Career Education Corp., gives people half of the time they ask for in a meeting or appointment, which forces them to be brief, prepared, and to the point.
He says, “By doing that, I am able to cram a number of things in the day and move people in and out more effectively and more efficiently”.
I like it. Meetings can be time vampires and a massive time waster.
In my own experience, most of the productive, high-impact activities happen when you’re on your own or working with a very focused, motivated, and action-oriented small group … not in lengthy, drawn-out, and un-focused meetings with no clear agenda!
4. Set up productivity rituals. Tony Schwartz, CEO of The Energy Project, has several rituals to automate behaviors that make him more productive, without depleting his energy reservoir.
One of them is prioritizing one key task to accomplish per day, and starting your day focused on that task. “Force yourself to prioritize so that you know that you will finish at least that one critical task during the period of the day when you have the most energy and the fewest distractions,” Schwartz says.
World-class marketing consultant and copywriter, Dan Kennedy, makes absolutely certain that he does at least one thing, every single day, to generate new business.
It could be sending out a fax … or mailing out a valuable article/tip to a past client … or following up with a referred prospect. Whatever it is, he makes sure he does at least one thing. Daily.
I have many rituals as well. One of them is taking 15-20 minutes each evening to plan and map out the following day. All my meetings and appointments go in my book of course, but I also make sure I’m blocking out time for things like marketing/lead generation, health matters, and of course … personal time!
I even sometimes block out times for “doing nothing”! Try it. It’s great for stress relief … and don’t be surprised as well if some your greatest brainstorms and ideas happen when you’re supposedly ‘doing nothing’.
5. Get up earlier. Research shows that mornings can make or break your day, and it’s not uncommon for successful CEOs to start their day well before 6 a.m.
For all you “night owls” (like myself), I know this is easier said than done! But one easy way you can do this is to start with small baby steps, like getting up 15 – 30 minutes earlier … and then gradually work your way up.
6. Group your interruptions. This idea comes from restaurateur Danny Meyer. He has his assistant group all questions that come up during the day in one list so she doesn't have to interrupt him repeatedly during office hours.
7. Outsource personal chores. Highly productive people are selective about how they expend their energy, and they surely don't waste it on certain tasks that others can do.
Alexis Ohanian, the founder of Reddit, is a big believer in using virtual assistants. So am I.
I use them extensively in my real estate investing business … for personal matters, chores, and errands … for research … and even for things like planning trips.
I’m a big, big believer in focusing on your strengths … and outsourcing all the other stuff you’re not so good at, don’t enjoy, or aren’t high-impact or high-profit activities – as much as you possibly can!
Anyway, we’re running out of space this week, so I’ll pick this back up with #8 in next week’s issue.